Use Cases — HR

Absence Manager

Handles leave requests end-to-end: checks policy compliance, verifies team coverage, notifies the line manager, updates the HR system, and confirms to the employee — all autonomously.

Deploy this agent All HR agents

Billing unit

Per request handled

Pay only for the value delivered. No upfront cost.

The result

The agent handles the entire flow in minutes. HR only intervenes for edge cases flagged by the agent.

The problem

What happens without this agent.

Before

Each absence request involves 3–5 email exchanges between employee, manager, and HR. Processing takes 1–2 days and errors happen when policies are applied inconsistently.

How it works

Step by step: how the Absence Manager operates.

Every action is logged, auditable, and executed inside your Microsoft 365 environment. Nothing leaves your tenant.

  1. 1

    Employee submits leave request via Teams or email

  2. 2

    Agent checks request against company leave policy

  3. 3

    Verifies team coverage and conflicting absences

  4. 4

    Notifies line manager for approval (or auto-approves within policy)

  5. 5

    Updates HRIS and calendar once approved

  6. 6

    Sends confirmation to employee with dates and remaining balance

Why it matters

Built for your Human Resources team.

The Absence Manager is designed specifically for Human Resources processes. It connects to your existing systems, works inside your Microsoft 365 environment, and delivers measurable results from day one.

  • Zero upfront cost

    Development is fully covered. You pay only per request handled, starting from the first one the agent handles.

  • Inside your perimeter

    The agent operates entirely within your Microsoft 365 tenant. No data is shared with third-party platforms.

  • Agreed metrics, transparent pricing

    Before deployment, we agree what success looks like and how much each action costs. No surprises.

  • Production-ready in weeks

    We scope, build, and deploy in a structured sprint. Your team sees results within the first billing cycle.

Before vs. After

Without the agent

Each absence request involves 3–5 email exchanges between employee, manager, and HR. Processing takes 1–2 days and errors happen when policies are applied inconsistently.

With the agent

The agent handles the entire flow in minutes. HR only intervenes for edge cases flagged by the agent.

FAQ

Common questions about the Absence Manager.

What does the Absence Manager do?
Handles leave requests end-to-end: checks policy compliance, verifies team coverage, notifies the line manager, updates the HR system, and confirms to the employee — all autonomously.
What is the business impact of the Absence Manager?
The agent handles the entire flow in minutes. HR only intervenes for edge cases flagged by the agent.
How is the Absence Manager deployed?
The Absence Manager is deployed directly inside your Microsoft 365 environment. It integrates with your existing tools — Teams, SharePoint, your Human Resources systems — through secure MCP connectors. There is zero upfront cost: the agent is built to your specifications and you pay only per request handled.
How much does the Absence Manager cost?
The Absence Manager follows theywork365's pay-per-action model: you pay only per request handled, with no upfront development fee. Pricing is agreed before deployment based on your expected usage volume. This means the ROI is calculable from day one.
Related agents

Other Human Resources agents you can deploy.

View all HR agents

Ready to deploy the Absence Manager?

Talk to an expert. We'll scope the agent to your exact processes in one call — no commitment required.

Talk to an Expert