Use Cases — IT

Asset Monitor

Tracks software licenses, device health, warranty expiry, and subscription renewals. Sends proactive alerts to IT before assets go out of compliance or renewals are missed.

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Billing unit

Per asset checked

Pay only for the value delivered. No upfront cost.

The result

Every asset has a tracked lifecycle. Renewals are flagged 60 and 30 days in advance. Compliance audits become straightforward.

The problem

What happens without this agent.

Before

License renewals are missed because they're tracked in spreadsheets. Devices go out of warranty unnoticed. Compliance audits reveal gaps that could have been prevented.

How it works

Step by step: how the Asset Monitor operates.

Every action is logged, auditable, and executed inside your Microsoft 365 environment. Nothing leaves your tenant.

  1. 1

    Agent connects to asset management system and M365 license data

  2. 2

    Runs daily check on license counts, device status, and expiry dates

  3. 3

    Flags assets approaching end-of-life, warranty expiry, or over-allocation

  4. 4

    Sends daily digest to IT team with items requiring attention

  5. 5

    Generates monthly asset health report for IT leadership

  6. 6

    Raises urgent alert for critical compliance gaps

Why it matters

Built for your IT Support team.

The Asset Monitor is designed specifically for IT Support processes. It connects to your existing systems, works inside your Microsoft 365 environment, and delivers measurable results from day one.

  • Zero upfront cost

    Development is fully covered. You pay only per asset checked, starting from the first one the agent handles.

  • Inside your perimeter

    The agent operates entirely within your Microsoft 365 tenant. No data is shared with third-party platforms.

  • Agreed metrics, transparent pricing

    Before deployment, we agree what success looks like and how much each action costs. No surprises.

  • Production-ready in weeks

    We scope, build, and deploy in a structured sprint. Your team sees results within the first billing cycle.

Before vs. After

Without the agent

License renewals are missed because they're tracked in spreadsheets. Devices go out of warranty unnoticed. Compliance audits reveal gaps that could have been prevented.

With the agent

Every asset has a tracked lifecycle. Renewals are flagged 60 and 30 days in advance. Compliance audits become straightforward.

FAQ

Common questions about the Asset Monitor.

What does the Asset Monitor do?
Tracks software licenses, device health, warranty expiry, and subscription renewals. Sends proactive alerts to IT before assets go out of compliance or renewals are missed.
What is the business impact of the Asset Monitor?
Every asset has a tracked lifecycle. Renewals are flagged 60 and 30 days in advance. Compliance audits become straightforward.
How is the Asset Monitor deployed?
The Asset Monitor is deployed directly inside your Microsoft 365 environment. It integrates with your existing tools — Teams, SharePoint, your IT Support systems — through secure MCP connectors. There is zero upfront cost: the agent is built to your specifications and you pay only per asset checked.
How much does the Asset Monitor cost?
The Asset Monitor follows theywork365's pay-per-action model: you pay only per asset checked, with no upfront development fee. Pricing is agreed before deployment based on your expected usage volume. This means the ROI is calculable from day one.
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