Use Cases — Procurement

Purchase Request Handler

Processes internal purchase requests end-to-end: validates budget availability, checks if a preferred supplier exists, routes for approval, and generates the purchase order — without manual intervention.

Deploy this agent All Procurement agents

Billing unit

Per request processed

Pay only for the value delivered. No upfront cost.

The result

Requests are processed in hours. Budget is checked automatically. Requesters receive real-time status updates. Procurement focuses on exceptions only.

The problem

What happens without this agent.

Before

Purchase requests go through email chains that can take days. Budget checks are manual. Requesters don't know where their request is in the process.

How it works

Step by step: how the Purchase Request Handler operates.

Every action is logged, auditable, and executed inside your Microsoft 365 environment. Nothing leaves your tenant.

  1. 1

    Employee submits purchase request via Teams or procurement portal

  2. 2

    Agent validates: budget code exists, amount within policy, preferred supplier identified

  3. 3

    Routes to the correct approver based on amount and category

  4. 4

    Generates purchase order upon approval and sends to supplier

  5. 5

    Sends status updates to requester at each stage

  6. 6

    Logs the PO in ERP and links to the budget line

Why it matters

Built for your Procurement team.

The Purchase Request Handler is designed specifically for Procurement processes. It connects to your existing systems, works inside your Microsoft 365 environment, and delivers measurable results from day one.

  • Zero upfront cost

    Development is fully covered. You pay only per request processed, starting from the first one the agent handles.

  • Inside your perimeter

    The agent operates entirely within your Microsoft 365 tenant. No data is shared with third-party platforms.

  • Agreed metrics, transparent pricing

    Before deployment, we agree what success looks like and how much each action costs. No surprises.

  • Production-ready in weeks

    We scope, build, and deploy in a structured sprint. Your team sees results within the first billing cycle.

Before vs. After

Without the agent

Purchase requests go through email chains that can take days. Budget checks are manual. Requesters don't know where their request is in the process.

With the agent

Requests are processed in hours. Budget is checked automatically. Requesters receive real-time status updates. Procurement focuses on exceptions only.

FAQ

Common questions about the Purchase Request Handler.

What does the Purchase Request Handler do?
Processes internal purchase requests end-to-end: validates budget availability, checks if a preferred supplier exists, routes for approval, and generates the purchase order — without manual intervention.
What is the business impact of the Purchase Request Handler?
Requests are processed in hours. Budget is checked automatically. Requesters receive real-time status updates. Procurement focuses on exceptions only.
How is the Purchase Request Handler deployed?
The Purchase Request Handler is deployed directly inside your Microsoft 365 environment. It integrates with your existing tools — Teams, SharePoint, your Procurement systems — through secure MCP connectors. There is zero upfront cost: the agent is built to your specifications and you pay only per request processed.
How much does the Purchase Request Handler cost?
The Purchase Request Handler follows theywork365's pay-per-action model: you pay only per request processed, with no upfront development fee. Pricing is agreed before deployment based on your expected usage volume. This means the ROI is calculable from day one.
Related agents

Other Procurement agents you can deploy.

View all Procurement agents

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