Use Cases — Procurement

Faster supplier decisions. Tighter spend control.

Supplier qualification, purchase request handling, spend analysis — theywork365 procurement agents accelerate the buying process and surface savings opportunities inside your M365 environment.

Start your first Procurement agent How it works

  • 60%

    Faster supplier qualification

  • 100%

    Purchase requests tracked

  • Real-time

    Spend visibility

The challenge

Procurement teams manage high volumes of requests, supplier interactions, and spend data — most of it through manual processes. theywork365 procurement agents automate supplier evaluation, purchase request routing, and spend analysis, giving your team more time for strategic sourcing and supplier relationship management.

Agents

What Procurement agents can do for you.

Each agent is built specifically for your processes and data. Pricing is per action — you pay only for the value delivered.

  1. 01

    Supplier Qualifier

    per Supplier evaluated

    Analyzes supplier documentation, certifications, financial health indicators, and past performance data to produce structured qualification reports — reducing evaluation time from weeks to days.

    Before

    Supplier qualification involves collecting documents manually, checking certifications, and filling in evaluation forms. Each evaluation takes 1–2 weeks and quality varies.

    After

    The agent processes supplier documentation in hours and delivers a structured evaluation report. The procurement team reviews the output and makes the decision — not the paperwork.

    How the agent works — step by step

    1. 1

      Supplier submits documentation via portal or email

    2. 2

      Agent reads all documents: certifications, financials, references, policies

    3. 3

      Checks certifications against required standards (ISO, sector-specific)

    4. 4

      Assesses financial stability indicators from submitted documents

    5. 5

      Generates structured qualification report with scoring per dimension

    6. 6

      Posts report to Procurement channel with recommended decision

  2. 02

    Purchase Request Handler

    per Request processed

    Processes internal purchase requests end-to-end: validates budget availability, checks if a preferred supplier exists, routes for approval, and generates the purchase order — without manual intervention.

    Before

    Purchase requests go through email chains that can take days. Budget checks are manual. Requesters don't know where their request is in the process.

    After

    Requests are processed in hours. Budget is checked automatically. Requesters receive real-time status updates. Procurement focuses on exceptions only.

    How the agent works — step by step

    1. 1

      Employee submits purchase request via Teams or procurement portal

    2. 2

      Agent validates: budget code exists, amount within policy, preferred supplier identified

    3. 3

      Routes to the correct approver based on amount and category

    4. 4

      Generates purchase order upon approval and sends to supplier

    5. 5

      Sends status updates to requester at each stage

    6. 6

      Logs the PO in ERP and links to the budget line

  3. 03

    Spend Analyzer

    per Analysis run

    Aggregates purchasing data across all cost centers and categories to identify consolidation opportunities, duplicate suppliers, maverick spend, and savings potential — delivered as a monthly report.

    Before

    Spend analysis is a quarterly exercise done by extracting ERP data into Excel. Maverick spend goes unnoticed. Consolidation opportunities are discovered months too late.

    After

    The team receives a monthly spend intelligence report with prioritized savings opportunities. Category managers have real data for supplier negotiations.

    How the agent works — step by step

    1. 1

      Agent pulls all purchase data from ERP at month-end

    2. 2

      Aggregates spend by supplier, category, cost center, and requester

    3. 3

      Identifies duplicate suppliers covering the same category

    4. 4

      Flags maverick spend: purchases outside preferred supplier agreements

    5. 5

      Calculates potential savings from consolidation scenarios

    6. 6

      Delivers monthly spend report to CPO and category managers via Teams

Explore other areas

HR IT Sales Marketing Finance Legal Procurement Leadership CRM Quality
Legal
Leadership

Ready to deploy your first Procurement agent?

Talk to an expert. We'll scope the right agent for your processes in one call — no commitment required.

Talk to an Expert